> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.creatures.com/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Download herd reports

Open **Reports**, choose the animals and the report you need, set the dates, then choose **Spreadsheet** or **Download PDF**. A report can cover your whole herd, one group or a few animals you pick.

## Open Reports

You can open **Reports** from three places:

- On your **Dashboard**, open **Care** under **Animals & Groups**, then choose **Reports**.
- On a group's page, choose **Reports**. The report starts with just that group.
- On the **Breeding** dashboard, choose **Download**. The birth schedule is picked for you.

## Choose what goes in

1. Under **Herd**, choose yourself or one of your farms or organizations.
2. Under **Animals**, choose **Whole herd**, one of your groups, or **Choose animals…** to pick some by name.
3. Under **Report**, pick one. Each choice shows how much it would hold, such as **2 records** or **120 milkings**.

![Reports panel with Herd, Animals set to Whole herd, and Health and treatments chosen among the report types](https://cdn-test.creatures.com/16c/c28/d85/0da49.png?width=1104)

The seven reports are:

- **Birth schedule**: pairings, due dates and recorded births. For a single species it uses that species' word, such as **Kidding schedule**.
- **Health & treatments**: treatments, holds, vaccinations and health checks.
- **Weights & condition**: weights, condition and FAMACHA eye scores. Measured and estimated weights are kept apart.
- **Milk**: milk by animal and month.
- **Activity log**: every activity with its details. Tick the **Activity categories** you want.
- **Herd roster**: your current animals, in a list you can import again.
- **Herd record book**: all six reports together, with a cover and contents.

## Set the dates and paper

1. Under **Records from**, choose **Last 12 months**, **This year**, **Last 30 days**, **Last 90 days** or **Custom**. For **Custom**, set the **From** and **To** dates. For a birth schedule the label changes to match, such as **Birth history from**. A roster has no dates, since it lists the animals you have now.
2. Under **Paper**, choose **Letter** or **A4**.

## Private records and past animals

**Include private records** adds records that visitors cannot see. The number shows how many there are. Anyone holding the file can read them, so share it with care.

If every record in your choice is private, Creatures tells you the report would be empty. Choose **Include private records** in that message to add them.

**Include sold, deceased and in-custody animals** adds animals that have left your herd. It also adds animals you still hold for someone else.

![Report period set to Last 90 days with Include private records ticked and its warning, above the Spreadsheet and Download PDF buttons](https://cdn-test.creatures.com/a6b/5d3/5ee/d634d.png?width=1116)

## Download the report

Read the summary line above the buttons. It names the report and the animals, counts the records and gives about how many pages to expect.

- **Spreadsheet** downloads an Excel file.
- **Download PDF** makes a file you can print or send. On a phone this button reads **PDF**.
- Some reports also offer **Download CSV instead**.

To report on one animal, choose **Choose animals…** and pick just that animal. **Download this animal's record packet** then appears, for a PDF of that animal's own records.

## If something looks wrong

- **No animals yet**: the panel shows **Add your first animal** when that herd has no animals. Add one, or switch the **Herd**.
- **A PDF is too large**: choose a shorter period, or download the spreadsheet.
- **The summary could not update**: choose **Retry**.
- **Choose at least one animal**: you picked **Choose animals…** but no animal yet.

### Related information

- [The animal records tab](https://help.creatures.com/en/article/the-animal-records-tab-leeb9e/)
- [Milk reports, test-day results and share links](https://help.creatures.com/en/article/milk-reports-test-day-results-and-share-links-7kip8h/)
- [Care history: see what was done and correct a record](https://help.creatures.com/en/article/care-history-see-what-was-done-5qyes7/)
- [Create and manage animal groups](https://help.creatures.com/en/article/create-and-manage-animal-groups-xbv2ht/)