Reviewing registration applications

When your organization is activated to verify records, breeders can apply to register their animals with your registry, and you review those applications on Creatures. This article covers the review queue, the application detail, and exactly what each decision does.

The review queue

The queue is at creatures.com/registrar/queue (reached by that link or by the notification you get when a new application arrives). It opens for owners and co-owners of an organization Creatures activated to verify records or as a registry of record. If you review for more than one organization, a Reviewing as switcher chooses which.

New applications arrive as a notification to your organization's owners and co-owners; the link takes you straight to the application.

The tabs across the top filter by status, and each shows a count:

• In review (the default), Awaiting consent, Changes requested, Approved, Rejected, and All. The queue shows 50 at a time.

The table columns are Animal, Applicant, Registry, Rule check (a dash, Passed, or Flagged), AI (the copilot's state), Status, and Submitted. Choose Review to open one.

The application detail

The detail page shows the animal, the applicant, and a meta panel: Registry, Reviewing organization, Requested tier, Registration fee (the amount plus a service fee, or None), and Rule check.

The rule check is advisory

When the applicant submitted, the registry's rule set ran an automatic check (for example, whether both parents are registered). A Rule evaluation table lists each check as Pass or Fail with a detail. It is exactly what the page says: the rule check is advisory, and you decide. A passing check is not an automatic approval, and a flag is not an automatic rejection.

The AI suggestion (registrar copilot)

On a flagged application, an AI suggestion panel drafts a "Request changes" or "Reject" note for you from the failed checks, with a confidence read. It is clearly labeled Suggested only, and it never makes the decision: nothing is sent until you use the decision buttons. You can Regenerate it, Insert draft into your note, or Dismiss it. Treat it as a drafting aid that saves you typing, not as an approver.

Making a decision

While an application is In review, the Decision form gives you three actions.

• What drove this decision (evidence): for each failed check, a preselected checkbox and an evidence bucket dropdown records why you are acting: Missing info, Eligibility issue, Manual override, Engine gap, or Not relevant. Choosing the right bucket both documents your reasoning and, over time, sharpens the automatic rule check.
• Note to the applicant: a message to the breeder. It is required to reject or request changes and optional on approval.
• The three buttons:
• • Request changes sends the application back to the applicant with your note so they can fix something and resubmit.
  • Reject declines the application with your note.
  • Approve approves it. The button reads Approve and register, or Approve (fee charged on approval) when your registry charges a fee.

What approval issues

What an approval produces depends on your organization's authority level:

• Can verify records: the animal gets a registrar-verified record (Creatures marks the record confirmed by your registry), and the animal's sire and dam pedigree links are upgraded to registrar-verified. There is no legal registration number and no certificate at this level.
• Registry of record: all of the above, plus an official registration number and a QR-verified digital certificate. From there the member can order a printed copy, which lands in your fulfillment queue. See Issuing printed registration certificates.

About the fee

If your registry charges a registration fee, approving creates the charge and the applicant pays it through Creatures. The record, number, and certificate finalize once that payment succeeds. If there is no fee, approval finalizes immediately. For the applicant's side of this whole flow, see Registering an animal with a registry.

Related information

• Registering an animal with a registry
• Issuing printed registration certificates
• Registries and associations on Creatures

Updated on: 17/07/2026