Recording genetic sales and use

Your genetic inventory tracks more than what is for sale on the marketplace. When you sell straws off-platform, breed a female, set eggs to incubate, or transfer an embryo, you record it here so your counts, history, and lineage stay accurate.

Open any item from your genetics inventory to see its Quick actions, where you record a sale or a use. Each item shows three running totals: Available, Sold, and Used.

Record an off-platform sale

Use Record sale when you sell material outside the Creatures marketplace, such as a private straw sale or a local pickup. It draws the quantity down from Available into Sold and keeps a record of the buyer and terms. Recording it here (rather than just editing the count) is what keeps your activity history and your Sold total in agreement.

The fields, and what each one is for:

• Quantity: how many units you sold. It cannot exceed what is available, so you can never record selling more than you hold.
• Units from (only when you store the item in more than one location): which location the units leave, so the right tank is drawn down.
• Buyer name and Buyer contact: who bought it and how to reach them. Both are optional and kept for your own records.
• Total sale price: what the buyer paid for the whole quantity. This is optional, and it is stored so it can seed a cost basis in your finances later. It does not move any money, because an off-platform sale is just a record, not a Creatures payment. To book the income itself, log the sale as money in on your finance dashboard; see Recording money in and out.
• Sale date: when the sale happened.
• Notes: anything else worth keeping.
• Buyer is storing these with me: check this when the buyer has paid but you are holding the material for them. It marks the units as awaiting shipment so you can record the shipment when it actually goes out (see Shipping and tracking genetic items).

When the sold quantity reaches the item's total, the item's status becomes Sold.

Record use

Use Record use when material is consumed rather than sold. Creatures records the outcome and links it to the right animals, which is how a breeding turns into traceable offspring:

• Quantity and Units from: the same as on the sale form, drawing units from Available into Used.
• Related animal: who the material was used on. For straws this is the bred female; for embryos it is the recipient animal. For eggs and roe, the parents are already on the item, so there is no separate animal to pick.
• Use in breeding cycle: when you check this (available for straws, embryos, hatching eggs, and roe), Creatures opens a breeding cycle on the related animal and links this material to it, so the straw and the resulting pregnancy or hatch stay connected. For a straw it creates an AI cycle on the bred female; for an embryo it creates a transfer cycle on the recipient while keeping both genetic parents traceable; for eggs or roe it creates an incubation cycle linked back to the parents.
• Use type: a short description of how it was used (AI, IVF, pasture exposure, set for incubation, discarded, and so on). It is free text, so you can describe exactly what you did.
• Date of use: when it happened.
• Status after use: the status the item should take once these units are used. The choices depend on the type and default to Used. Straws and oocytes offer the basic set. Embryos add Implanted in recipient, Pregnancy confirmed, Pregnancy failed, and Live birth. Hatching eggs and roe add Incubating, Hatched, and Failed to hatch. Picking the right outcome is what makes the item's history read true (an embryo that took shows as Pregnancy confirmed, not just Used).
• Notes: anything else.

Recording use draws the quantity from Available into Used and sets the item's status to the outcome you chose.

Why it matters

Keeping sales and use current means your inventory counts are always right, your activity history is complete, and outcomes (pregnancies, hatches, offspring) link back to the genetics that produced them. That link is exactly what powers the lineage and proven-producer information buyers rely on, so the discipline of recording every sale and use pays off as trust on your listings.

Related information

• Managing your Genetic Inventory
• Listing genetics on the marketplace
• Shipping and tracking genetic items

Updated on: 23/06/2026