Adding a record

You can log a record in a few seconds from any animal you own or manage. This guide covers where to start, picking the right type, and every shared field on the form.

Start a record

Open an animal's Records tab and select Add Record, or use the Add record shortcut in the left sidebar. You land on the record type picker.

The picker is built to get you to the right type fast, and each shortcut means something:

• Search by name or by what the record is for.
• Recent shows the types you have used lately, so repeat logging is one click.
• Common for {species} surfaces the types most animals of this species need (for cattle, that includes vaccination), so you are not hunting through the full list.
• The full grid opens with Identification, for logging microchips, EIDs, ear tags, tattoos, brands, or DNA profile numbers, then the record types grouped into Health, Care and growth, Breeding, Identity and papers, and Planning and other, each with a one-line description of what it captures.

Fill the form

Choosing a type opens its form. A few fields are shared by every type, and the rest are specific to what you picked. Here is the shared part, with what each one does:

• Animals: the animal the record is for. Many types let you select several animals at once, and Creatures saves one record per animal. The implication: this is the fast way to log the same vaccination or treatment across a whole pen without repeating yourself, and each animal still gets its own editable record.
• Record Type: what you are logging. You can switch it here without starting over.
• Files: attach photos, videos, or documents (a vet invoice, a lab report, a certificate) by upload or straight from your phone's camera. Attachments live on the record, so the proof travels with it.
• Make public: whether the record shows on the animal's public profile. It starts on the default for that type (public for most, private for medical detail). Changing it here decides who sees this particular record.

Below those, you fill the fields for the type you chose, covered in Health and medical records and Care, growth, and identity records. Select Save Record, or Save & Add Another to log a run of records without leaving the form. When you keep going, the fields you would otherwise retype (the date, the provider, a category, a manufacturer or lot number) carry forward into the next record of that type, so logging the same kind of care across a string of animals or dates is quick. Change whatever differs and save again.

Start a record from a file with AI

The Add Record form shows a Create a draft record from a file panel above the form. It turns a document you already have into a draft that fills the record form for you, so you are checking and saving instead of typing from scratch.

Open the panel and give it something to read:

• Pick the source: choose what you are giving it (a vet document, lab report, farrier or grooming notes, boarding notes, a spreadsheet, or another source). This tells the reader what to expect; it does not limit what it can pull out.
• Add the document: upload a file (a PDF, photo, spreadsheet, CSV, or text), take a photo with your camera, or send one from your phone, or simply paste text into the box.

Creatures reads it and proposes a draft with the type and fields filled in. You choose Fill editable form to open the normal record form pre-filled, check every field, and Save Record yourself. The safeguard that matters: this tool saves nothing on its own. Nothing lands on the animal until you open the draft and save it, so a misread date or dose is always yours to fix first.

This is for one record on one animal. To bring in a back-history in bulk (a spreadsheet of past records, or a multi-record vet PDF), use Importing records instead, which is built for many records at once.

Edit or delete a record

Every record on the Record history timeline has Edit and delete controls for owners and managers. Editing reopens the same form. Deleting removes the record, and if that record created a reminder (for example a vaccination with a follow-up date), the reminder is cleared too, so you do not leave an orphaned task behind.

Records for a whole group

If you manage animals in a group, you can apply one record, or a whole recurring care plan, to every member at once. See Apply records and track activity for a group and Care plans for animal groups.

Self-reporting a show win

A win from a show held off Creatures uses its own short form rather than the type picker above: open the animal's Records tab and, under Shows, select Show result. See Show results on your animal's profile.

Related information

• The animal records tab
• Health and medical records
• Care, growth, and identity records

Updated on: 17/07/2026